Set Up Firewall and Security Settings for QuickBooks Desktop


Securing QuickBooks Desktop involves implementing proper firewall and security settings to protect your financial data. Here’s a general guide to help you set up firewall and security settings for QuickBooks Desktop:

Firewall Settings:

  1. Add QuickBooks to Firewall Exceptions:
    • Go to your computer’s firewall settings.
    • Add QuickBooks as an exception to your firewall. This allows QuickBooks to communicate over the network.
    • QuickBooks executable files (e.g., QBW32.exe) should be allowed through both inbound and outbound connections.
  2. Port Configuration:
    • Ensure that the necessary ports are open for QuickBooks. By default, QuickBooks uses port 8019, 56728, and 55378. Verify these settings in the QuickBooks Database Server Manager.
  3. Configure Anti-virus Software:
    • If you’re using antivirus software, configure it to allow QuickBooks files and processes. QuickBooks files, such as .QBW, .TLG, and .ND, should be excluded from real-time scanning.

QuickBooks Security Settings:

  1. User Permissions:
    • In QuickBooks, set up user accounts with appropriate permissions. Restrict access to sensitive financial information only to users who need it.
  2. Password Protection:
    • Set strong passwords for QuickBooks users, including the Administrator account. Regularly update passwords and avoid using easily guessable information.
  3. Backup and Recovery Plan:
    • Implement a regular backup schedule for your QuickBooks data. This ensures that you can recover your financial information in case of data loss or corruption.
  4. QuickBooks Company File Location:
    • Store your QuickBooks company file in a secure location on your network. Restrict access to authorized personnel only.
  5. Multi-User Mode Security:
    • If you have multiple users accessing QuickBooks, make sure that the multi-user mode is set up securely. Each user should have a unique login.
  6. Update QuickBooks:
    • Keep QuickBooks software up-to-date with the latest patches and updates. This helps address security vulnerabilities.

Network Security:

  1. Secure Wi-Fi Network:
    • Ensure that your Wi-Fi network is secured with a strong password and encryption. Avoid using default router credentials.
  2. VPN (Virtual Private Network):
    • If accessing QuickBooks remotely, consider using a VPN to create a secure connection over the internet.
  3. Regular Security Audits:
    • Periodically review and audit your security settings. Ensure that there are no unauthorized users or devices accessing QuickBooks.

General Security Best Practices:

  1. Employee Training:
    • Train your employees on security best practices. Educate them about the importance of safeguarding financial data and recognizing phishing attempts.
  2. Firewall and Antivirus Updates:
    • Regularly update your firewall and antivirus software to protect against the latest threats.
  3. Two-Factor Authentication (2FA):
    • If QuickBooks supports it, enable two-factor authentication for an additional layer of security.

Remember that security requirements may vary based on your specific environment and business needs. Always refer to the latest documentation provided by Intuit and follow their recommendations for securing QuickBooks Desktop. Learn More