How to use Excel for Data analysis?


How to use Excel for Data analysis?


Table of contents:

  • Introduction
  • What is data analysis?
  • How to use Excel for Data analysis?
  • Conclusion
  • FAQs




With all the advancements in technology in today’s times, the Indian market is also expanding at an unprecedented rate. We are seeing a digital revolution in our nation with schemes like Digital India and Startup India. All of these schemes are direct contributors to the evolution of the Indian IT infrastructure. We can all agree to the fact that the internet and data-related fields have given the Indian IT industry a never-before-seen boost.


We are going through a phase of churning where our industries are developing rapidly creating an exponential rate of growth. Sectors like IT, accounting, and different government agencies like the Aadhaar and railway, all of which are driven by data, require continuous import and export of data in large amounts. This creates a situation in which data becomes the key component for several industries.


To manage and sort through all of this data, the field of data analysis was created so that it becomes easier for companies to keep track of their data and to keep it safe and secure. Many software solutions in the market can help in analysing data with great efficiency.


Today, with this article we will try to understand how to use Excel for Data analysis. Also, we will try to find out more about the profession of data analysis. So, let us start with the topic without wasting any more time.


What is data analysis?


All of a company’s data is gathered in one location, processed, and then examined in the lengthy and intricate process of data analysis. The purpose of this procedure is to extract pertinent and valuable information from the data. It’s exactly the example I gave in the previous post. As per firm requirements, data analysts are accountable for offering a method to make more informed selections.


Due to the difficulty in finding data analysts with their level of knowledge, they are now earning millions of dollars in the commercial sector. Because they analyse data to determine which companies will go forward in the future, data analysts are among the most highly regarded individuals in a firm. These experts utilize data to identify trends from the


How to use Excel for data analysis:


Step 1: Data Preparation- Before we start analysing the data, we must make sure that the data we are going to use is clean and doesn’t have any bugs or viruses. Follow these steps:

  • Import Data: Open Excel and import the data.
  • Data Cleaning: Using tools like “Remove Duplicates” and “Text to Columns” can easily help in the cleaning of data.

Step 2: Data Visualization- This is an important part of data analysis.

  • Create Charts: Having charts in your spreadsheets makes them look more appealing.
  • Customize Charts: Use “Chart Elements” to add labels and colours to the charts.

Step 3: Advanced Data Analysis- This is one of the most in-demand services in the world. Many companies are hiring Advance Excel experts for their abilities in data analysis.

  • PivotTables: Go to the “Insert” tab and create a PivotTable. This gives a more professional look to the whole spreadsheet.
  • PivotChart: The information in the PivotTables can converte into charts easily.

Step 4: Data modelling

  • Data Modelling and Forecasting: Use Goal Seek to find out what input is required to get a desired outcome.

Steps 5: Macros and Automation

  • Recording Macros: Macro is a very important feature of Excel that lets you automate repetitive entries.
  • VBA (Visual Basic for Applications): VBA allows you to create multiple automated complex processes, and enhances Excel’s capabilities of automation.

Step 6: Collaboration and Sharing

  • Sharing: When you are part of a team and want to share your Excel spreadsheets, just save your workbook on a shared platform like SharePoint. It makes sharing of enormous data simple and tranquil.
  • Protecting Data: Use Excel’s features to protect sensitive data, such as password-protecting sheets or workbooks.


This is how you can use your data in an efficient and visually appealing way so that the data doesn’t look boring when you work with it.




In conclusion, excel is one of the best software that can use in the field of data analysis and it has proved it time and again. It is one of the oldest and most trustworthy software developed by Microsoft and it has evolved majorly in the past few years as it is being utilised in almost every IT company in the world right now.




  1. What is the duration of the course?

The duration of the course depends on the level of training the student wants.

  1. Can I learn Excel for a job?

Yes, many companies are continuously looking for an expert in excel. You can apply for jobs in any of these companies.

  1. Is there a job guarantee after this course?

We cannot guarantee a job acquisition for you but we will make sure to give you all the skills required for getting a job in this field.

  1. Can I get a good salary after this course?

Yes, with the skills imparted to you by our best trainers, you will be able to secure a good salaried job in any company.

  1. Will I be able to join this course after class 12th?

Yes, you can join this course after any class.

Read more article:- Iwarsy